Document Management & Workflows

Optimize the performance and efficiency of your print infrastructure.

Transform your operations with seamless document management and optimised workflows for enhanced efficiency and collaboration.

Effective document management and streamlined workflows are essential for businesses aiming to enhance efficiency and productivity. By organising and digitising documents, companies can eliminate the clutter of paper-based processes, making it easier to access and share information in real time. Automated workflows reduce manual tasks and minimize errors, allowing teams to focus on high-value activities instead of getting bogged down in administrative duties.

Document Management Software

Managing your documents electronically delivers a range of benefits to your organisation including efficient processes, reduced paper waste and enhanced document security.

Our Document Management system can track, manage and store documents electronically helping to eliminate resource-intensive paper-based systems that sap money from your business and contribute to environmental degradation.

Workflow Automation

Workflow automation transforms business operations by streamlining processes, reducing manual effort, and minimizing human error. By automating repetitive tasks, organizations can accelerate timelines, free up resources, and redirect focus toward more strategic initiatives. It also enables seamless integration across departments, ensuring smooth information flow and efficient task completion.

Beyond productivity gains, automation enhances accountability and decision-making through progress tracking, notifications, and performance analysis. This fosters agility, allowing companies to respond quickly to changing market demands and prioritize innovation, ultimately creating a more responsive and future-ready business environment.

Document Capture

Document capture converts physical or digital documents into structured data for easier management and retrieval. Using scanning and Optical Character Recognition (OCR), files are digitized, categorized, and stored in central databases, reducing storage needs, preventing lost files, and enabling faster, more efficient access to information.

Modern document capture uses automated data extraction to pull key details from documents without manual input. Integrated with business systems, it streamlines workflows, reduces errors, and enhances collaboration—boosting productivity, compliance, security, and cost efficiency.

Invoice Processing

Digital invoice processing streamlines and automates the management of invoices, transforming a traditionally manual and time-consuming task into a fast, efficient workflow.

Digitally capturing invoices eliminates paper clutter, reduces manual entry errors, and speeds up verification, approval, and payment for better cash flow. When integrated with accounting or ERP systems, it improves visibility, tracking, and compliance while saving time and resources—enabling organizations to focus on strategic work instead of administrative tasks.

Scanning Solutions

Scanning solutions modernize document management by converting paper records into digital formats, reducing storage needs, and improving accessibility and collaboration. With features like optical character recognition (OCR), scanned documents become searchable and editable, streamlining workflows and cutting down on manual data entry.

Integrated scanning systems also enable direct uploads into content management platforms, ensuring information is organized, secure, and easy to access. By safeguarding sensitive data and supporting regulatory compliance, these solutions boost efficiency, adaptability, and productivity across the organization.

Zeendoc

Zeendoc transforms how your business handles documents digitising, organising, and automating every step for maximum efficiency. Say goodbye to paper clutter and manual filing. With Zeendoc, your teams gain instant access to the documents they need, when they need them, from any device.

Why Zeendoc?

Rapid Search & Retrieval

Find any document in seconds with intelligent indexing and OCR-powered search. No more digging through folders or chasing down files.
Automated Workflows

Route invoices, contracts, and approvals through custom workflows that reduce admin time and eliminate bottlenecks.
Compliance Made Simple

Stay audit-ready with secure storage, traceability, and version control that aligns with GDPR, ISO, and sector-specific standards.
Anywhere Access

Cloud-based and mobile-friendly, Zeendoc keeps your documents accessible, and your teams connected whether in the office or on the move.

Built for Security and Scalability and your trusted partner in digital transformation

Zeendoc is designed for businesses that demand both agility and control. With encrypted storage, user permissions, and automated backups, your data stays protected while your operations scale seamlessly.

Whether you're a growing SME or an established enterprise, Zeendoc adapts to your workflows, integrates with your existing systems, and evolves with your business. Our UK-based support team is here to ensure your transition is smooth and your solution delivers measurable impact.

Docuware

DocuWare is a cloud-based employee management platform that modernises HR by centralising records, automating workflows and ensuring compliance.

Replace fragmented paper files and scattered digital documents with a secure, permission-driven archive complete with version history and audit trails to support GDPR requirements.

Key Features:

Centralised, secure document storage with role-based access and full versioning
Preconfigured workflows for recruitment, onboarding and offboarding to eliminate manual handovers
Self-service portal for leave requests, approvals and absence tracking
Comprehensive audit and compliance reporting with full traceability

Benefits:

Cut administrative effort and reduce errors across HR processes
Accelerate onboarding from weeks to hours and enhance the new-hire experience
Boost engagement and retention with timely employee communications
Simplify audits and maintain policy compliance effortlessly
Free your HR team to focus on strategic initiatives, not paperwork

Delivered on DocuWare Cloud and fully preconfigured by Dupliq, you can be operational in days with no custom development or IT overhead.

Discover how DocuWare can transform your HR operations and empower your workforce full visibility.

Brands We Supply

Our Other Services

Managed Print

Workplace technology that digitally transforms your business and creates seamless, efficient and cost-effective solutions.

Telecoms

Connect Smarter, Communicate Better through industry leading cloud-based solutions.

Vending

Enhance efficiency by organising, tracking and automating the lifecycle of documents, whilst streamlining financial workflows & speeding up approvals.